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  • Project Charter Template

  • Risk Assessment Template

Project Charter Template - Excel Document

This document is used for Project Management. 

Most of the project charters are very comprehensive and complete documents. That’s why...nobody reads them. A project charter is a document that describes the problem and ensures its follow-up.

 

In Lean 6Sigma, we are taught that a project charter must therefore be a summary document of 2 PAGES MAXIMUN. This enables management to monitor all projects if necessary.

 

Writing a project charter is a vital part of proposing and undertaking a new project. The project charter will detail your team's reasons for taking on the project as well as the project's restrictions. It will identify your primary stakeholders and courses of action. You will be able to use the charter to rank and authorize the project, communicate your goals to stakeholders and retain it as both a focal point and reference to use during the development and finalization of the project. Learning project charter best practices will streamline the writing process and get your project off on the right foot.

 

Use the project charter as a means to engage and involve your sponsor and primary stakeholders. Identify both parties comprehensively within the charter and involve them in its creation. Including both your sponsor and your stakeholders will give them a feeling of ownership over the project and motivate them to become and remain involved throughout the project's lifespan.

 

This involvement will also help you to recognize potential concerns early on and give you more insight as to how to successfully solve them, eliminating potential financial or time-related setbacks. Create a communication plan that helps you determine and carry out a successful relationship with the parties involved in the project.

Risk Assessment  Template - Excel Document

Aim of this Template

This template has been developed in order to handle risk assessment. It could also be the basis of requested functionalities if you decide to manage risk assessment through a dedicated application (See Risk Management presentation).
The aim of that methodology is to be able to treat both approach, the “Top Down” one and the “Bottom-up” one.
The Risk assessment template has for objectives to identify risks, set-up corrective or mitigating actions, and to organize monitoring to ensure follow-up and efficiency on those corrective or mitigating actions.

 

They are few ways of identifying risks:

1. The “Top Down” approach mainly capture risks raised by the development of the strategy of the company or by the raise of unknown risks (there is no record on such risk - like cyber-attack, risks due to the development of new activities and processes etc.). Risks in the “Top Down” approach are identified through various methodologies as SWOT analysis. The “Top Down” approach will be mainly judgmental and could lead to an underestimation of a risk (like the risk of image for example), when the risk occurs.


2. The “Bottom-up” approach concerns risks which could be identified during the day by day business by operational people (1st line of defense). The principles are the review of processes and for each of them to evaluate the organization’s exposure to risks, the root causes of those potential risks, and what will be the effect if that risk occurs (knowing that an effect could be the root cause of another risk). There are records and even sometimes incident database. The risk of this approach is considering that corrective actions and best practices could be a sufficient enough protection. But as risks evolve with activity. Best practices could be no longer a protection if the risk evolves and environmental situations change.


3. The third category is the Conformity or certification way (in order to get a ISO 9001, ISO 27000 etc. certification). In that situation your organization should comply with a norm and a list of potential risks which have been determined beforehand. In that case it’s a sort of REVERSE “BOTTOM-UP” APPROACH. In fact, consequences are known and an assessment of the organization should be performed to assess if it should be organized enough to prevent those risks to occur. 

In order to make sure that all kind of risks are listed, all approaches should be performed simultaneously.

SIPOC Template - Excel Document

Aim of this Template

This template has been developed in order to handle

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